Supplying to the City
The City undertakes a diverse range of procurement and contracting activities in the order of $750 million annually.
Businesses looking for opportunities to supply to the City are encouraged to:
- Visit our Tenders page.
- Visit our Future opportunities page.
- Register as a potential supplier to the City on City of Gold Coast eMarketplace.
- Register on LG Tender box to be notified of upcoming tenders,
- Review the City’s annual City Contracting Plan for a list of planned procurement activities for the current financial year.
Contract worth thresholds
The City generally invites offers in accordance with the requirements of the spend thresholds for a small, medium and large sized contract.
| Quote process | Contracts with expected worth of up to $250,000 (ex GST) (Issued to local suppliers in the first instance) | |
|---|---|---|
| Up to $10,000 ex GST | At least one written offer | |
| more than $10,000 but less than $50,000 ex GST | At least two written offers | |
| more than $50,000 but less than $250,000 ex GST | At least three written offers | |
| Tender process | Contracts with expected worth of more than $250,000 (ex GST) | |
| more than $250,000 ex GST | Public invitations to offer (tender) | |
For further information on contract worth spend thresholds please read the Procurement Policy and Contract Manual.
Methods of procurement
The City may elect to engage the market through a number of different procurement arrangements, including quotes and tenders, to meet its contracting requirements in accordance with legislation and the annual City Contracting Plan.
Procurement arrangements can be grouped into three main categories:
- open market activities (generally for contracts worth more than $250,000 ex GST)
- closed market activities (generally for contracts worth less than $250,000 ex GST)
- single or sole sourcing (where it would be impractical or disadvantageous to invite competitive offers).
Visit our Methods of procurement page for more information.
Tenders
Our Tenders page contains all you need to know about tendering for the City, including:
- advertised tenders and public invitations
- tips on improving your invitation to offer (tender) documents
- contract document suite
- evaluation standards.
In its management of invitations to offer (tenders), the City currently accepts tender applications submitted electronically through LG Tender box.
Council is transitioning to a new eMarketplace which will become the City’s preferred eTendering portal. The City will assist all suppliers in the transition to the new eMarketplace.
eTendering
The City is currently using LG Tender box as our eTendering system.
LG Tender box is an online tendering portal that provides an easy and centralised method of inviting and receiving tenders (or public invitations). Registered businesses can download tender documents, participate in tender forums and lodge electronic tender submissions.
Once the move to our eMarketplace is finalised the City will assist all suppliers in the transition to the new system.
Register for free
We encourage businesses to register with the City of Gold Coast eMarketplace to receive real-time notifications of invitations and LG Tender box as our current electronic tender system for public invitations.
Register with City of Gold Coast eMarketplace
Visit the LG Tender box website to learn more.
Contracting with the City
The City undertakes various contract management functions to effectively monitor and manage contractual relationships with its suppliers. This includes performance and compliance, reporting, payment management, risk and quality assurance.
Use the drop-down menu below to learn more.
Awarding of contracts
The City, in establishing and carrying out contracts, may accept the most advantageous to it, consistent with and supporting the achievement of the strategic direction of the Corporate Plan.
For further information access our Contracting with the City page. Alternatively our Tenders page contains details on conditions of contract.
Download and view our Awarded contracts document, which provides a list of awarded contracts over $200,000.
Purchase orders and letters of acceptance
The City will issue a purchase order for either:
- facilitation of payment against an established contract in accordance with the terms and conditions of the contract, or
- to form of contract that defines the conditions of order and facilitates the payment process between a supplier and the City.
Further information can be found at Purchase orders.
Online site safety inductions
As identified in your contract with the City, you may be required to undertake site specific inductions prior to being granted access to the site. Find out more on our Online site safety inductions page.
Invoicing and payments
For information on payment terms, invoicing and payment methods visit our Invoicing and payments.
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