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Procurement within the City of Gold Coast

Learn more about the way the City conducts and carries out procurement including 'Buy local' governance, procurement policy and annual City Contracting Plan.

Competitive local business and industry

The City is committed to proactively supporting and enabling local benefits through considering the dimensions of Buy local, Hire local and Grow local via its 'Buy local' procurement policy.

In recognition of the economic, innovative and social benefits that local supply brings, the City ensures that local procurement recognises and factors local supply when determining the successful offer through application of the Local Benefits.

Local Benefits

For contracts worth less than $250,000 the City will only invite quotes from local business in the first instance.

Only when local business cannot supply, deemed not capable or not providing value for money, can suppliers from outside the Gold Coast area be invited to quote and the Local Benefits are applied.

Invitations are prioritised to businesses as per below categorisation.

Table 1: Business categorisation for competitive local business and industry

Category Description
A Gold Coast based business
B South East Queensland and Tweed Shire business
C Queensland business
D Australian business
E Overseas business

A Category A business:

  • has its head office on the Gold Coast and conducts business within Gold Coast city boundaries prior to a contract being awarded for which their offer has been submitted, and/or
  • has a branch office on the Gold Coast, and/or
  • is a member of a Gold Coast Chamber of Commerce, and/or
  • may also conduct business outside of the Gold Coast.
  • constitutes a physical address, not a post office box or other mailing address.

A Category B business has its head office in South East Queensland and Tweed Shire Council which includes the areas governed by Brisbane City Council or Ipswich City Council or Logan City Council or Moreton Bay Council or Redland City Council or Scenic Rim Council or Somerset Regional Council or Sunshine Coast Council or Toowoomba Regional Council.

For Category C, D and E the location of the business is determined by its head office address.

For contracts worth greater than $250,000 the Local Benefits are applied to all public tenders.

Local benefits weighting criteria (minimum of 20 per cent)

Apply a 20 per cent minimum local benefits weighting to the capability scoring evaluation criteria. This percentage can be increased in line with the market conditions and procurement strategy developed.

Local benefits capability scoring is based on the benefits that are realised for Gold Coast businesses and the local economy. Criteria for Local Benefits include:

  • Local sourced services, manufactured or sourced goods
  • Local employment and local subcontracting
  • Local growth and development including:
    • Provision of new local jobs and career development opportunities
    • Commitment to community and social development initiatives
    • Consortiums, joint ventures or strategic partnering with local firms
    • Skills transfer, technology transfer, research and development transfer
    • Investment in local training, apprenticeships, trainee opportunities certifications and capability
    • Participation in the Gold Coast Business Excellence awards and other industry awards.

For further information on the details and policy considerations for Local Benefits refer to section 2.1 of the Procurement Policy and Contract Manual.

Procurement governance

Procurement governance refers to the objectives, principles, policies and procedural arrangements to ensure the procurement process applies appropriate levels of control and probity.

The City Procurement provides strategic oversight and guidance for all procurement and contracting activities for the City in accordance with the requirements of Section 104 of the Local Government Act 2009, Chapter 6 part 2 of the Local Government Regulations 2012 and the City’s Procurement Policy and Contract Manual.

The City must utilise procurement and contracting to advance the strategic priorities and outcomes of the Corporate Plan whilst achieving value for money with probity and accountability. This is achieved through the application of the following guiding principles, standards and codes of practice. The information below has been taken from the City’s Procurement Policy and Contract Manual.

Sound contracting principles

The City complies to the sound contracting principles defined in Section 104 of the Local Government Act 2009:

  • value for money
  • open and effective competition
  • the development of competitive local business and industry
  • environmental protection
  • ethical behaviour and fair dealing.

Procurement requisites

The following procurement requisites as defined in the Procurement Policy and Contract Manual are generally applied for all procurement activities:

  • Local Benefits
  • innovative procurement
  • social procurement
  • Public Art
  • quality assurance (QA) systems
  • sustainable procurement including Australian recycled products
  • environmentally friendly products
  • environmentally relevant activities (ERA)
  • workplace health and safety (WHS)
  • probity
  • managing conflicts of interest
  • financing alternatives.

Strategic Contracting

Effective 1 July 2016, the City aligned its procurement function with the strategic priorities and outcomes of the City Vision and the Corporate Plan (Gold Coast 2022).

The City conducts all procurement and contracting activities in accordance with the Strategic Contracting Procedures (Chapter 6, Part 2) of the Local Government Regulations 2012 and all City officers must comply with the requirements in the Procurement Policy and Contract Manual.

The Strategic Contracting Procedures allow the City to take a strategic approach to procurement and contracting activities. This includes formulating a portfolio (annual City Contracting Plan) of procurement and contracting activities for the current financial year.

Review the City Contracting Plan for the current financial year.

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