Event organisers can access a range of useful brochures, fact sheets and other resources on this page to assist with applying for and running successful events.
As participation in public events has become part of modern life, there is an expectation that events will be enjoyable, well organised and safe. Alcohol is often seen as a symbol of celebration and is included as part of festivities at many public events.
For all questions in relation to adding liquor to your event, please contact the Office of Liquor, Gaming and Racing (OLGR) on:
Phone: 13 QGOV (13 74 68)
Street address: 7 Short Street, Southport, Queensland
Hours: Monday to Friday, 8.30am to 4.30pm
If you are planning on supplying liquor on public land, an Alcohol, Safety and Event Management Plan must be completed and submitted. Please note, it may take up to 31 days to process any liquor application (21 days for OLGR and 10 days for City of Gold Coast).
You should also contact your local police station to discuss the inclusion of liquor at your event and to ensure your event patrons benefit from a successful and safe event.
All temporary structures (including temporary tiered seating to provide viewing facilities, tents/marquees to provide shelter and platforms/supports for performers, such as stages) must meet the safety expectations set out by the Australian Building Codes Board.
You must complete the Checklist for assembled structures for all relevant temporary structures more than 100 square metres and provide this to the City upon request.
If any tents/marquees are more than 100 square metres but less than 500 square metres and will remain in place for not more than four weeks, you must ensure compliance with the Queensland Development Code (Part 3.0 Special buildings, MP3.2 Tents). This code outlines structural requirements for design, construction and use. All tents/marquees must also be certified by a registered professional engineer who is registered under the Queensland Professional Engineers Act (Qld) 2002.
When organising or managing an event that includes the display of films, publications or computer games, you must consider and abide by state and federal classification laws. This includes:
Advertising - all printed / digital advertisements of the event must:
At the event:
Where you are found to breach the classification laws, you may be ordered to pay a monetary penalty (under the Classification of Films Act 1991 (Qld) s20). For further information, please contact the Department of Communication and the Arts.
For any public event that includes the use of gas appliances, liquefied petroleum gas cylinders and gas systems, you must ensure that the following two critical gas safety requirements are observed:
Only gas appliances that are suitable to the type and nature of the public event are to be used and all prescribed gas related incidents must be reported to Work Health and Safety Queensland and the Petroleum and Gas Inspectorate.
Refer to the Department of Natural Resources Mines and Energy's Guideline for Managing Gas Safety at Public Events to ensure use is in line with best practice recommendations and for guidance on the reporting process and prescribed incidents triggering a reporting obligation.
To provide clarity and consistency in gas safety expectations you are encouraged to provide a gas safety checklist to vendors. The checklist is to be completed by vendors prior to the event for you to retain a copy of as part of your event records.
An Event Management Plan is an essential planning and management tool for the safe and successful delivery of an event. This guide has been developed to help assist Event Managers with their planning and may be requested by City of Gold Coast, Queensland Police Service and a variety of other stakeholders.
Download the Event Management Plan.
Written approval shall be obtained from the Department of Natural Resources, Mines and Energy should any pyrotechnic display be proposed as part of the event. Please contact this department on 07 3330 4171 or email@example.com
Fireworks displays cannot be conducted on Council controlled land when Queensland Fire and Emergency Services have imposed a fire ban for the Gold Coast. For current fire ban information visit Queensland Government Rural Fire Service.
The management of waste at events is an important consideration, whether the event is small or large. Please consider becoming waste wise when planning your event.
Being waste wise doesn’t have to cost you more money, and it can reduce your event’s carbon footprint, save resources and help keep the Gold Coast clean and green.
City of Gold Coast is in the process of developing waste wise guidelines, but a comprehensive Waste Wise Event Toolkit is available now from New South Wales EPA.
Download the Gold Coast event guide for a range of information on Gold Coast major events, venues, services and support available to event organisers.
The Queensland Government has released the latest Roadmap to easing Queensland's restrictions which allows more events to occur, in line with the below guidelines:
The Queensland Government has also released the Industry Framework for COVID Safe Events which sets out the public health principles and provides event-specific strategies that event organisers should follow in order to organise COVID safe events.
All event organisers are responsible for considering and adhering to the most up-to-date COVID-19 information as part of your planning for your event.
As part of the approval process and in addition to the application form and standard event documentation, the City of Gold Coast will request:
Where an activity is covered by an Approved COVID Safe Industry Plan you should refer to the relevant Plan to determine if it adequately covers your event and if so, identify the requirements that apply to your event. All approved plans are listed on the Queensland Government's website.
In addition to following these Plans, the key public health principles and event specific strategies set out in the Industry Framework for COVID Safe Events should be considered, incorporated and implemented into your planning. e.g. if you run a surfing event, you may elect to 'opt-in' to the Aquatic Sport Sector Industry Plan and follow the relevant guidelines. However you also need to consider any relevant guidelines in the Industry Framework for COVID Safe Events.
For information on Gold Coast tourism and accommodation options, check out Destination Gold Coast.
A comprehensive resource detailing everything you need to promote your event.
You can play your part in continuing to make the Gold Coast a premier events destination by using some of the following messages.
Feel free to use any of these messages on your event website, in media releases or marketing materials.
Find out how you can optimise your event promotion and attendance.
During the planning stages of your event you should consider if your identified site is considered an animal control area, as this could impact on your event. For example, if your site is dog prohibited, you may like to remind potential participants that it is an animal free event.
Some parks, reserves and beaches on the Gold Coast are designated as:
Maps detailing the off-leash dog exercise areas and prohibited areas are available.
Pets at events
If you are going to allow dogs to attend your event please ensure your site is not designated as a dog prohibited area.
We also suggest you include the following pet rules:
As part of our commitment to promoting our high quality drinking water and reducing single use plastic bottles, community groups and event organisers on the Gold Coast now have the opportunity to access portable hydration stations for use at local community events. The loan of stations is free for eligible events - view eligibility criteria on the online form.
Make a booking enquiry using our online form:
Getting patrons to and from your event easily and safely, makes for a more enjoyable event experience. Encourage your patrons to plan their journey to your event and use sustainable transport (walking, cycling, public transport, and carpooling).
To promote sustainable travel, consider adapting the following messages to suit your event and include in your publicity materials:
These messages could be included on the event website, on site maps, marketing materials or event tickets. The order you present your transport information should engage firstly with visitors to the Gold Coast, provide options for those that stay or live near the event venue and conclude with options for those who travel further. For example promote firstly walking and cycling, then public transport, taxi, carpooling and lastly parking.
As an event organiser you have record keeping responsibilities as prescribed by law (Local Government Act 2009 (Qld) s148G). This includes:
Risk is an important consideration when planning an event. Your risk management plan should identify all event risks and detail relevant control measures.
The Queensland Government has a range of event templates, including a risk management plan available on their website.
The Australian Government has developed a strategy for protecting crowded places from terrorism. Please refer to this information as part of your risk planning for the event.
For full or partial closures of City of Gold Coast controlled roadways for the purpose of undertaking events on the roadway/footpath/carpark, the following applications must lodged.
A site map is an essential component in both the planning and delivery stages of your event. It is recommended that you use an aerial photograph of the event site (available through Google maps) and include the placement of items such as:
View an example of an event site map.
Smoking is banned at common areas of events such as eating and drinking areas, near under 18 sporting areas, around skate parks, near children's playground equipment and at public transport waiting points, in order to protect the health of the community. To assist you to meet your obligations under the Tobacco and Other Smoke Products Act 1998 (Qld) pt 2C, you must:
The event organiser is advised to liaise with the Gold Coast Public Health Unit of Queensland Health regarding the placement of smoking areas within the event boundaries on the days of the event. The contact details for the Gold Coast Public Health Unit are 07 5687 9000 or firstname.lastname@example.org
During the delivery of a very successful Commonwealth Games in April 2018, you may have witnessed the remarkable efforts and achievements of the many trained volunteers at all event sites. Volunteers demonstrated their enthusiasm in representing their local communities in providing a range of services for athletes and spectators, resulting in a great experience for all concerned.
Volunteering Queensland is seeking to rekindle the spirit of the Games by offering new opportunities to all of these event volunteers as part of the Legacy program. Volunteering Queensland issues a monthly newsletter to 27,000 individuals who nominated to volunteer in the Games, promoting a range of community based events they may be interested in volunteering at and has created an events volunteering website which lists all volunteer opportunities on offer.
The event planning fact sheet, available below, is a guide for event organisers who are planning an outdoor event at a City of Gold Coast site and highlights important factors to consider before, during and after an event, including waste management, recycling and adequate provision of toilet facilities. Reading this guide will help to ensure your event is a success.
Download the Event planning fact sheet.