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Before lodging a development application

City of Gold Coast provides applicants with the opportunity to meet with City officers to informally discuss key issues relevant to the assessment of a proposal, prior to lodging a formal development application.

There are two types of meetings available to applicants: facilitation meeting (Southport PDA) or pre-lodgement meetings.

Facilitation meeting request (Southport PDA)

A Priority Development Area (PDA) is a site declared by the State government to facilitate the development of land in Queensland for economic development and development for community purposes.

The Southport PDA Development Scheme significantly boosts our plans to revitalise Southport as the Gold Coast’s Central Business District (CBD). The PDA status removes development barriers, boosts investment opportunities and facilitates economic development.

The Southport PDA Development Scheme (the scheme) is applicable to all development on land within the boundary of the PDA. From the date of approval under a regulation, the scheme replaces the Southport PDA Interim Land Use Plan.

The purpose of a facilitation meeting is to provide an opportunity for applicants and City officers to informally discuss key issues relevant to the assessment of a Priority Development Area (PDA) development proposal prior to lodging an application.

Find the link to the Facilitation Meeting Request (Southport PDA) form below.

Note: Forms must be submitted in hard copy to the Planning Enquiries Centre, Waterside East Building, 9 Holden Place, Bundall or by mail to City of Gold Coast, PO Box 5042, GOLD COAST MC 9726. Faxed or emailed requests will not be accepted.

Pre-lodgement meeting request

Pre-lodgement meeting timeframes

We are receiving a large number of pre-lodgement meeting requests at the moment. This is causing an inability to meet our usual 10-business-day turnaround.

There is currently a 20-business-day turnaround for a pre-lodgement meeting.

Please know we are working hard to get to you a meeting time with our officers as soon as we can. We appreciate your patience.

Pre-lodgement meeting format

Currently pre-lodgement meetings are being conducted via video conference or teleconference.

We are no longer holding face-to-face pre-lodgement meetings until further notice. This measure has been implemented to protect the health and well-being of our staff, customers and community.

The primary intention of the pre-lodgement meeting is restricted to the discussion of the proposal’s non-compliance with Planning Scheme requirements and the identification of alternative, acceptable solutions to the specific areas of non-compliance, just prior to the formal lodgement of the application.

Issues to be discussed must be specific and must reference specific Planning Scheme provisions and relevant codes, i.e. where and how the proposal does not comply with acceptable solutions contained within the City Plan and/or relevant codes.

A pre-lodgement meeting has mandatory documents required to be provided in order to be validated as a pre-lodgement meeting. Pre-lodgement requests may be refused where information is insufficient, unsuitable or where specific issues have not been identified on the form.

Find the link to the Pre-lodgement Meeting Request form below.

More information on pre-lodgement meetings

Refer to the frequently asked questions or contact the Planning Enquiries Centre on 07 5582 8708.

Online tools

  • PD Online - a self-help planning and development tool used to access basic property information and find information about development applications.

Related information

Jump to key information
  • How do I request a meeting?

    Complete the pre-lodgement meeting request form above.

    Please check that you have read and completed all sections of the form.

    Use one of the following methods to lodge your request for a meeting:

    • Online: Complete and submit the online application form.
    • Post to Planning Enquiries Centre, City Development, City of Gold Coast, PO Box 5042 GOLD COAST MC QLD 9729
    • Email: Please ensure that electronic files are in PDF format and do not exceed 50MB and email request to

    If the request has not been electronically lodged, the applicant must provide one (1) hard copy and one (1) digital copy in PDF format of submitted documents (including the request application form).

    Note: Please ensure that the submitted digital copy in PDF format is an exact replication of the submitted hard copy.

  • Can I fax my request?

    Faxed requests cannot be accepted at this time.

  • What documents do I have to submit along with my request?

    A pre-lodgement meeting requires a high level of information to be provided. See the following outline of mandatory information to be submitted:

    • a fully completed request pre-lodgement meeting form
    • a covering letter or short report detailing the specific issues to be discussed with reference to the specific scheme provision(s), e.g. strategic framework elements, performance outcomes, acceptable outcomes, a site analysis plan prepared in accordance with City Plan policy – 'Site Analysis'.
    • concept plan/s drawn to a minimum scale of 1:200 for the proposal, including details such as the following:
      • location and nominated use of all existing buildings/structures on the allotment with dimensions from the outermost projection to the property boundary/s
      • the entire allotment dimensioned showing all road frontages including the name of the road/s
      • location and nominated use of all proposed buildings/structures on the allotment, with dimensions from the outermost projection to the property boundary/s
      • proposed subdivision layout, with proposed lot sizes and road frontages.
    • other documentation submitted in support of the proposal, e.g. contour plans, aerial photographs, traffic analysis study.
  • What if I do not provide all the mandatory information required for a pre-lodgement meeting?

    Pre-lodgement meeting requests may be refused where information is insufficient or unsuitable.

  • How much do meetings cost?

    The cost of the pre-lodgement meeting is in accordance with the City's regulatory fees and non-regulatory charges.

  • How much time will be allowed for my meeting?

    Pre-lodgement meetings will be limited to a maximum of 45 minutes.

  • In what format do I submit my meeting request?

    When submitting your meeting request via post or a Customer Service Centre to the Planning Enquiries Centre you must submit:

    • one (1) hard copy, and   
    • one (1) digital copy in PDF format of all information submitted with your request. Please ensure that the submitted digital copy in PDF format is an exact replication of the submitted hard copy.
    • to further assist during the meeting, applicants are required to bring along an additional hardcopy of the proposed plans in A2 or appropriate size for the scale of the proposed development.

    When submitting your meeting request via email to please note the criteria below:

    • electronic files submitted to the City must be in PDF format
    • PDF files must be created by a software program, not by a scanner
    • PDF files must be unlocked
    • PDF files must not be password protected
    • please do not zip the files
    • ensure that each individual document is less than 10MB
    • all forms and reports should be in portrait formatting and plans in landscape format
    • emails up to a maximum of 50MB can be accepted at one time.

    If you have an email larger than 50MB, contact the Planning Enquiries Centre on 07 5582 8708 to discuss prior to submission.

  • What will be discussed at the meeting?

    Discussions and advice will relate to the issues you identified on the meeting request form and/or accompanying documentation. Issues must be specific and relate directly to the proposed development.

  • Will the meeting cover all the issues related to my application?

    The pre-lodgement meeting will focus on the issues you identified on the pre-lodgement meeting form and/or accompanying documentation. You should be aware that other issues might be raised during the assessment process.

  • Does a meeting indicate that my application will be approved?

    Pre-lodgement meetings are a forum for informal discussion and advice only. They do not constitute a detailed assessment nor indicate in any way the outcome of any subsequent assessment processes.

  • Will I receive a record of the meeting?

    City officers will provide written summaries of key points discussed, however attendees are encouraged to make their own notes.

  • Where can I get more information?

    Contact the Planning Enquiries Centre on 07 5582 8708.


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